Substantiation List

Benefit List Subs Needed
Superannuation
(Employer or Commercial funds).
  • Copy of super statement showing member details.
Superannuation
(Privately established super funds).
  • Copy of Certificate showing the fund complies with APRA regulations.
  • Bank details of the fund - BSB and account number.

Car Parking - Payroll Deduction
(After Tax)

Note - Payroll deduction MUST be established BEFORE

  • Copy of recent payslip showing car park deductions.
Reimbursement
  • Copy of the receipt attached to a reimbursement claim form at time of claim

Child Minding Expenses

  • Child Minder/Nanny must be state enrolled and must provide in writing the Child Minder/Child
  • Care provider number PLUS
Reimbursement
  • Copy of the receipt attached to a reimbursement claim form at time of claim
EFT Letter from supplier specifying the following details -
  • Amount per period
  • Frequency of payments
  • Date payment due
  • Employee's bank account and BSB number where the payments are to be deposited.
Direct Debit Documentation specifying the following details -
  • Amount per period
  • Frequency of payments
  • Date payment due
  • Employee's bank account and BSB number from where the payments are deducted.
Credit Card Expenses
  • Copy of the paid Credit Card statements attached to a reimbursement claim form at time of claim
HECS
(Reimbursement applicable for ALL payments)
  • A Copy of the receipt attached to a reimbursement claim form at time of claim OR
  • A copy of your Higher Education Contribution Scheme Information Statement showing payments made.
Insurance - health, home, contents and motor vehicle  
Direct Credit - If the Insurance Company has either a weekly, fortnightly, or monthly electronic deduction from amount per period your bank account (NOT credit card) Letter from Insurance Company specifying the following details-
  • A weekly, fortnightly, or monthly electronic deduction from
    amount per period
  • Your bank account (NOT credit card)
  • Frequency of payments
  • Date payment dueemployee's bank account and BSB number from where the payments are deducted.
Reimbursements - Applicable for ALL payments
  • Copy of the receipt attached to a reimbursement claim form at time of claim greater than MONTHLY or if paid by cash, cheque or credit card.
Loans - mortgage, personal and investment  
Direct to loan account
  • Copy of loan statement showing loan balance, BSB and account number.
Direct debit
  • Copy of savings account statement showing debits.
Reimbursement
  • Copy of the receipt attached to a reimbursement claim form at time of claim
Meal Entertainment
  • Copy of the tax invoices attached to a reimbursement claim form at time of claim. (Not credit card statement)
Notebook Computer, Airport lounge, Briefcase, Electronic Diary
  • Copy of the receipt attached to a reimbursement claim form at time of claim.
Mobile Phone
  • Two recent phone account accounts substantiating greater than 50% business use PLUS
  • Statutory Declaration declaring that the business use of the mobile phone in the future will be greater than 50%.
  • AND a copy of the receipt attached to a reimbursement claim form at time of claim.
Computer Software
  • Statutory Declaration declaring that the business use will be greater than 50% AND
  • A copy of the receipt attached to a reimbursement claim form at time of claim.
Private Travel
  • Copy of the receipt attached to a reimbursement claim form at time of claim.
Rent
  • Copy of rental agreement OR statutory declaration AND
Direct to real estate / land lord
  • Notice from landlord with their bank account details OR
Direct Debit
  • Copy of bank statement showing rental payments OR
Reimbursement
  • Receipts for payments made in the last twelve months for reimbursement.
Savings Loan  
EFT
  • If Remunerator can pay DIRECT to supplier electronically either weekly, fortnightly or monthly.
Direct credit
  • If the supplier has a weekly, fortnightly or monthly electronic deduction from your bank account (NOT credit card).
Reimbursement
  • If you pay the supplier by cash, cheque or credit card.
School Fees  
EFT
  • If Remunerator can pay DIRECT to the school electronically either weekly, fortnightly or monthly.
Direct credit
  • If the school has a weekly, fortnightly or monthly electronic deduction from your bank account (NOT credit card).
Reimbursement
  • If you pay the supplier by cash, cheque or credit card.
Utilities
  • Copy of tax invoices dated no earlier than twelve months prior to the start date of the package attached to a reimbursement claim form.
Financial Consulting  
Reimbursement - If you pay the supplier by cash, cheque or credit card.
  • Copy of the receipt attached to a reimbursement claim form at time of claim.
EFT - If Remunerator can pay DIRECT to Supplier electronically either weekly, fortnightly or monthly. Letter from supplier specifying the following details -
  • amount per period
  • frequency of payments
  • date payment due
  • supplier's bank account and BSB number from where the payments are to be deposited
  • ID number (where required)
Personal Insurance  
Reimbursement - If you pay the supplier by cash, cheque or credit card.
  • Copy of the receipt attached to a reimbursement claim form at time of claim.
EFT - If Remunerator can pay DIRECT to Supplier electronically either weekly, fortnightly or monthly. Letter form supplier specifying the following details -
  • Amount per period
  • Frequency of payments
  • Date payment due
  • Supplier's bank account and BSB number from where the payments are to be deposited.
Direct Credit - If the supplier has either a weekly, fortnightly, or monthly electronic deduction from Documentation specifying the following details -
  • Your bank account (NOT credit card).
    amount per period
  • Frequency of payments
  • Date payment due
  • Employee's bank account and BSB number from where the payments are deducted.
  • Copy of policy document displaying policy number.
Professional Development - Courses and course fees  
Reimbursement - Applicable for all payments
  • Copy of the receipt attached to a reimbursement claim form at time of claim.
EFT - weekly /fortnightly or monthly ONLY Letter from supplier specifying the following details -
  • Amount per period
  • Frequency of payments
  • Date payment due
  • Supplier's bank account and BSB number from where the payments are to be deposited
  • ID number (where required)
Direct Credit- weekly, fortnightly, or monthly ONLY Documentation specifying the following details -
  • Amount per period
  • Frequency of payments
  • Date payment due
  • Employee's bank account and BSB number from where the payments are to be deducted.
Inhouse Shop/Services
  • Copy of the invoice attached to a reimbursement claim forwarded to Remunerator by the In House Shop after purchase.
On Site Recreation Facilities
  • Copy of the invoice attached to a reimbursement claim forwarded to the On Site Recreation Facility after purchase.
Professional Subscriptions & Memberships  
Reimbursement
  • Copy of the receipt attached to a reimbursement claim form at time of claim.
Payroll Deduction (After Tax)
  • A copy of a recent payslip showing deductions.
EFT - weekly / fortnightly or monthly ONLY Letter form association/Publisher specifying the following details -
  • Amount per period
  • Frequency of payments
  • Date payment due
  • Supplier's bank account and BSB number from where the payments are to be deposited
Direct Credit- weekly, fortnightly, or monthly ONLY Letter form association/Publisher specifying the following details -
  • Amount per period
  • Frequency of payments
  • Date payment due
  • Supplier's bank account and BSB number from where the payments are to be deducted
Motor Vehicle Registration
  • A copy of the receipt attached to a claim form
Motor Vehicle Running Costs - (registration, fuel costs, maintenance costs)
  • Reimbursements from receipts
Motor Vehicle Insurance  
Reimbursement
  • A copy of a receipt attached to a claim form
Direct Credit Letter from Insurance Company specifying the following details -
  • Amount per period
  • Frequency of payments
  • Date payment due
  • Supplier's bank account and BSB number from where the payments are to be deducted